In detail
A notary office where preliminary meetings are booked from one link.
In a civil law notary office the day revolves around signings: property sales, mortgages, company formations, each with several parties to bring to the same table. Around them sit preliminary meetings and questions about inheritance and gifts. Here is how you let people book from a link what can come from outside, and keep the rest in your own hands.
First meeting and consultation
The starting list has a thirty minute first meeting and a one hour consultation: the couple buying a home who want to understand the costs, the son who has to sort out an estate, the entrepreneur setting up a company. Anyone booking from the link sees only slots of the right length. Items carry neutral names because they appear in messages: «Consultation» says enough. In the notice at the top of your page you can remind people to bring ID and tax code, so nobody shows up empty-handed.
Signings are set by you
A deed is scheduled when bank, agency and parties are all ready, not with one tap from a single phone. So you put it in the diary yourself, even outside normal hours with an extra slot, while the link stays for meetings. Every active item on the list can be booked from the link: if you do not want anyone booking a signing alone, do not create that item and say in the notice that signings are agreed with the office. When a signing runs long, send a delay alert and whoever is waiting in reception or still driving sees the new time.
Front desk and associates
The front desk is the heart of the diary: invite your assistant with a link and allow adding, moving and confirming. If several notaries or associates meet the public, each has their own diary and items, up to 12 people. A caller asking for a meeting goes in within seconds, even by voice. Land registry searches, draft deeds and the parties’ papers stay in your own systems: SeeYouNext neither receives nor sends files and does not collect fees.
Reminders and freed slots
Forgetting a notary meeting costs everyone a morning. Clients with notifications on get a reminder the day before and two hours before, with the day, the time and the office name, and reply «I’ll be there». Those who do not use them get it on WhatsApp from the office number, text ready, or by SMS. When someone cancels, anyone on the waiting list hears the slot is free. You set the online cancellation limit, from none up to forty-eight hours, and mark anyone who fails to appear: their next requests wait for your approval.
