In detail
Session booking for personal trainers.
A personal trainer sells hours, and an hour canceled at the last minute is an hour lost. You need a calendar that holds one-to-one sessions, small groups and clear cancellation rules together, without spending your evenings on WhatsApp.
Personal training and small groups
Your price list starts with personal training, a small group with four spots and an initial assessment. Give every session its spots: a one-to-one has one, a small group as many as you like. Whoever books sees how many spots are left and, when the session is full, can join the waiting list. A slot holds a single session, so a one-to-one client and a group never overlap.
Cancellations on your terms
You decide up to how many hours before a session clients can cancel from their phone: for personal trainers it starts at 24 hours, the most common rule. After that limit they can’t cancel from the phone anymore and you handle it yourself. If a spot opens up in a small group, whoever is on the waiting list with notifications on gets an alert. No-shows you mark, and their next bookings wait for your confirmation.
At the gym, at home or in the park
You don’t need a studio: you need a calendar and a link. Where you train, you write on your page, and breaks between clients you mark once so nobody books over them. If you work with other trainers, each person has their own calendar, hours and sessions, up to 12 people. Bookings that come in by voice or on WhatsApp you add in a few seconds, even dictating them while you’re with a client.
Clients who train every week
People who train with you come back once or twice a week. From your page they book their next sessions whenever they want and, if they turned on notifications, they get reminders; everyone else gets one on WhatsApp with one tap, from your own number. If you’re running late with the client before, you mark the delay and the next one sees the new time. With the loyalty card you reward consistency, after as many sessions as you like. You get an alert for every new booking.